Updated: September 2025

Introduction

AAHA FM is committed to protecting the privacy and security of your personal data. This notice explains how we collect, use, share, and protect your personal information as an employee, contractor, applicant, or partner.

Scope

This applies to employees, job applicants, interns, independent contractors, consultants, service providers, and related personnel.

Personal Data We Collect

• Identification: Name, DOB, ID numbers (PAN, Aadhaar, etc.)
• Contact: Address, phone, email, emergency contacts
• Employment: Job title, work history, evaluations
• Financial: Salary, bank details, tax, benefits
• Sensitive Data: Health, biometric, racial/ethnic origin, union membership
• IT Data: System access logs, user IDs, passwords
• Background Checks: Criminal or credit history

Sources of Data

• Information you provide
• Recruiters, agencies, references
• Company tools (CCTV, access logs)
• Legal and regulatory sources
• Public profiles like LinkedIn

Purpose of Processing

• Hiring and recruitment
• Payroll, benefits, compliance
• Performance management
• Security and IT resource control
• Legal compliance and defense
• Internal and external communications

Legal Basis

• Consent
• Legitimate Interests
• Contract Performance
• Legal Obligation

Data Sharing

• With affiliates and service providers
• Clients, partners, legal authorities
• Third parties in case of mergers, sales, etc.

International Transfers

Data may be transferred internationally in accordance with the Digital Personal Data Protection Act 2023 using safeguards like standard contractual clauses.

Data Retention

We retain personal data only as long as needed to fulfill legal or business purposes.

Your Rights

• Access and view your personal data
• Request corrections or deletions
• Limit or object to processing
• Withdraw consent anytime
• Request data portability

Security

We implement technical and organizational measures to safeguard personal data from unauthorized access or breaches.

Updates

This notice may be updated occasionally. New versions will be posted on our website.

Contact

For privacy concerns or to exercise your rights, email us at privacy@aahafm.com.